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Hamersly Library

Home » Hamersly Library » Services » Forms » Digitization Request Form

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Digitization Request Form

Digitization Request Form

"*" indicates required fields

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Owned by WOU
Owned format

Please use this form to request digitization of materials not at Hamersly Library.

For items at Hamersly Library, including materials on reserve, please locate the item using the library catalog and use the Scan & Deliver or Request Digitization link next to the item. This gives us more information and helps us fulfill your request in a timely manner.

Request to:*
Who is this request for?*
Email*
The division or unit this course is taught for.
Will individual students need to use this more than one time?
For example, is this a class viewing of a video that will happen once or will they need to re-watch or read parts of this to write papers and/or study for exams?

Alternate Availability

Check alternate availability

We are happy to digitize items for you, but scanning of physical materials takes longer and provides potential exposure for our employees.

Please check for any alternate access in the library catalog before submitting materials for scanning.

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  • Please enter ISBNs one at a time. Once you enter an ISBN and click the button, any digital editions will appear below.
  • Please verify the status of the copies at the NEL, as, while millions of items have been made available in the NEL during this crisis, some content may still have restrictions on access.
  • If the book is available for loan, it can be used by your whole class, though students will need to set up a free account.

Copyright Information


The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the reproduction is not to be used for any purpose other than private study, scholarship, or research. If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that use may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgement, fulfillment of the order would involve violation of copyright law.

Digitization Guidelines

Digitization/photocopying limits

Examples of acceptable limits:Examples of non-acceptable limits:
  • 10-15% of a textbook(e.g. 1-2 chapters)
  • 1-2 articles from a single journal
  • Pre-1924 works
  • 50% or more of a text
  • More than a small portion of educational testing materials

To conform to the above statements, ensure we can provide services to all patrons, and maintain efficient procedures during this crisis, please observe the following guidelines:


FOR LIBRARY-OWNED MATERIALS:

  • Limit digitization requests to the amount necessary for 2 weeks of class.
  • Follow these instructions to make requests.

FOR PERSONAL MATERIALS:

  • Limit digitization requests to the amount necessary for 2 weeks of class.
  • Fill out one form for each two-week period of the term.
  • Allow the library to retain materials, especially when digitizing from the same book or resource might be necessary in the future.
  • Print out the digitization form and make sure it’s inserted in, or attached to, the material(s).
  • Drop off materials, along with the attached digitization form, in the library book drop in the parking lot east of the building.

Information About Materials to be Digitized


Our current turnaround time is 1-2 business days.


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Use the dropdown menu to indicate which two-week period in the quarter you'll need the material(s).
Please indicate by which date you will use the files in/for class.
MM slash DD slash YYYY
Please include book titles, chapters needed, and other information that will help us complete the reqest.
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Method of Delivery

All files will be emailed to you.

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Method of File Delivery*
During the COVID-19 Outbreak, all files will be place in Google Drive. You will receive a link to the file via email.
How would you like the materials returned to you when we are done digitizing?*
Please provide the office or address to which the materials should be sent.
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Consent*
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DD dash MM dash YYYY
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Processing Time
:
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DD dash MM dash YYYY
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Selector Time
:
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DD dash MM dash YYYY
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Completed Time
:
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DD dash MM dash YYYY
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Marked Unfilled Time
:
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This field is for validation purposes and should be left unchanged.

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